There has been a TON of interest on the site about sharing and synching notebooks. Here is another option using Sync from the Windows Live team.
Here’s how Derek Schauland from the Technically Speaking blog uses it. At the end, I’ve provided more info about Live Synch with the appropriate links.
Keeping my notebook for knowledgebase content updated all the time is the biggest reason for selecting OneNote as the platform. I do not need to save, I can use the application across computers and share information with colleagues as needed.
Syncing across computers is the ticket
My new discovery, from the Live team, is Sync. The application is installed on any computers you wish to share files between. Then selected directories can be synced between these computers and the Sync service.
Where this gets handy is if I setup a sync’d folder and put a OneNote Notebook in the folder. Set it to sync with the web and then anytime I am online, my notebook is backed up for use on any PC I have.
You can configure folders as personal, available only to you, or shared, seen by others you specify. So if I had a team notebook, I would put it in a shared folder, publish the folder to those who I want to access the notebook, and start using it.
Yes other users (or computers) would need to have Sync installed on their computers, and to get it, a live account, but both are free and with the number of places wifi is available (there is a gas station near my house with free wireless Internet for customer – wow.. at the gas station?) there are really no places changes to the file cannot be shared.
As with any notebook, it will OneNote will store the notebook on your PC, so it will be seen as always in sync by OneNote. Sync runs automatically (or on demand if you choose) and will sync changes to the web service anytime a connection is detected.
One more bonus…
Since OneNote keeps the file on your computer locally, sync does not require OneNote to be running to share the folder with the web. In most cases you would need OneNote to be running to use the synchronization features.
I just discovered this today and will be using it for my own personal knowledge base notebook, things that will help me solve problems that may require a bit of digging, and will update this post if my opinions changes, but for now, it is the sweetest use of the Internet for an application I have seen yet. Surely the next thing is right around the corner.
Windows Live Sync is a free service designed to help you synchronize (The process of uploading and downloading information between two or more computers so that the information on each computer is identical.) files across all the computers you use, share files and photos with friends and colleagues, and remotely access your files from any other computer connected to the Internet. If you have more than one computer, you can create personal folders (A synchronized folder that you create for yourself. Files in a personal synchronized folder are not shared with other people and only the owner of the folder can access them. If you have more than one computer, you might create a personal synchronized folder to share files between them.) to synchronize files between them. You can also share files with friends or colleagues when you create or connect your computer to a shared folder (A synchronized folder that you have been invited to share, or a folder that you have invited others to share. Files in a shared synchronized folder are accessed and can be changed by more than one person. The owner must invite other people to use the folder in order for them to have permission to access it.) .
You must install the Sync software from the Sync website, on every computer that you want to synchronize files on. You use the software to synchronize, share, and download files from a folder and to access the Sync website. The Sync software works in the background when you’re online and recognizes when files are changed, added to, or deleted from a synchronized folder. As you update files in a synchronized folder, Sync automatically updates files on the other online (The status of your computer. When you use Sync, the status of your computer is “online” when your computer is connected to the Internet and running the Sync software.) computers that synchronize with the folder.