Happy Monday! I hope you all had a great weekend and are tackling the work week with gusto (yeah, right!). I had to be lured to work today by the memory that our Admin, Cherie, buys Top Pot doughnuts for everyone on Monday mornings. It’s amazing what a strong incentive free baked goods can be. But then, Top Pot’s Old Fashioned doughnuts could motivate me to build a spaceship in the middle of Antarctica.
Speaking about Antarctica (or not), I was trying to find some notes I made a few months ago about Glacier National Park (I am going on a road trip there this summer) and realized again how much I like the InstantNavigator PowerToy for OneNote – it made it incredibly easy to find exactly what I needed (the directions from Seattle) without having to use a single braincell.
If you haven’t used this great add-in, here’s the scoop:
(BTW, there is a free trial, but if you like it, it costs $9.95 – clearly the person who built it has to eat too!)
Do you have thousands and thousands of items in your OneNote?
Do you spend a lot of time just to find a note in your huge hierarchy?
InstantNavigator is an add-in for OneNote which allows you to navigate through all your OneNote pages by typing the title. Pages matching your typing are filtered out as you type. The more you type the fewer matching pages that are displayed.
InstantNavigator is an enhancement plug-in for Microsoft OneNote. Once installed, InstantNavigator adds an instant search capability to OneNote, which works in much the same way as Instant Search in Windows Vista – you can instantly find the note that contains a particular word as you type it into the search box. It’s quick, easy and fun to do as compared to the native search capability in Microsoft OneNote. With InstantNavigator in place, you are never more than a few keystrokes away from the note you’re looking for!
InstantNavigator vs. OneNote Search
InstantNavigator searches for a word in section names more conveniently than the native OneNote search. The problem is that OneNote displays ALL instances of the word it finds everywhere – in the names of notebooks, sections, section groups and inside the pages. So it takes quite some time and efforts to find what you actually need. Certainly, you can configure the search – choose a range of search from the drop-down menu. Besides, the search range is not displayed in the search box, so the user often forgets that the search is set to “current notebook”, rather than the entire OneNote and fails to find the page he needs. With InstantNavigator, search is more convenient and less tiresome. Simply start typing in the word and voila! You find the note your need in a couple of seconds.
InstantNavigator vs. Vista Instant Search
As distinct from Vista Instant Search, InstantNavigator can find a word in the name of the notes, sections, section groups and notebooks. Vista Instant Search allows you to search only OneNote section names (as files), so the content of the notes is inaccessible for it but not for InstantNavigator.
How It Works
Once installed, InstantNavigator works right out of the box. To begin the search, click on the desktop icon or press “Windows” + “Q” hot key on the keyboard anywhere in Windows. By the way, the hot key is configurable and can be any combination of keystrokes you define yourself. In the search box that opens, key in a word or a phrase associated with the note you’re looking for. Similar to Instant Search in Vista, you only have to type in a few letters and InstantNavigator displays the matching results right away.
If the results aren’t what you’re looking for, refine them – type in more keywords to filter down to the most appropriate matches, or enter other keywords. When you see the note you need, double-click it to load it into OneNote.
Let’s say, for example, you are a journalist and take notes for your articles almost every day. Over time, your OneNote has accumulated thousands of them. Now it’s rather difficult to find what you need in one go. Not so if you have InstantNavigator! To get started, press the “Windows”+”Q” keys. The search box will pop up. Start typing whatever you are looking for, for example, the word – “iPhone”. You’ll see a subset of search results. To narrow down to the thing you are looking for, continue and type in – “presentation, CeBIT, March, 2008”. InstantNavigator will immediately return that particular page with the notes you need to write the article. Nice, isn’t it?
DOWNLOAD THE FREE TRIAL HERE