Those of you who are not yet convinced that OneNote is more than just a simple notetaking tool (hopefully, I’ll be preaching to the choir here), here is a great description of how OneNote can have real business impact for all of us cubicle-dwellers (and corner-office types)
It’s from the Technically Speaking blog:
OneNote combines the flexibility of paper note-taking with the ability to search, collaborate, organize, insert, and use your notes in other contexts using a laptop, desktop or Tablet PC. Let’s take a closer look at OneNote, and how it can help teams access and share information, enable more timely decisions and minimize time to perform routine tasks.
Improve how teams and organizations share and retain information
Accessing and sharing information can be difficult when team members are dispersed or meet infrequently. Paper notes containing crucial ideas or action items are often hidden on one person’s desk, inaccessible to other team members. OneNote helps ensure accountability and ownership of tasks, keep a team up-to-date on project information, and reduce the risk of losing knowledge within a group or organization.
- Ramp up new team members quickly. With all information archived and readily accessible in a central location, information can be handed off to new team members as others roll off a project. Both client and consultant teams can be more confident that new team members can get up to speed in minimal time.
- Collaborate more effectively. Updates made to OneNote files saved to a shared workspace in a Microsoft Windows® SharePoint™ Services site are available to everyone else. A whole team can work together to flesh out details related to a project, putting all notes in a single repository.
- Share notes easily. E-mail notes directly from OneNote with Microsoft Office Outlook® to team members or publish and send as Web pages or .one files without having to deal with the extra step of transcribing or photocopying them. Save time and minimize the risk of inaccuracies or losing information.
- Create more accountability. Create customized note flags in OneNote to assign tasks to team members and easily track their assignments. Convert tasks in OneNote into tasks in Outlook to share them with team members. Make more informed decisions With the rapid pace of the work environment, information workers must be able to make quick decisions confidently, knowing that the information in their notes is reliable and up to date.
Get better access to information.
- Use the key word search to find relevant information in your notebook for making key decisions. These searches can be confined to specific areas of your notebook, or expanded to search your entire notebook for appropriate information. Immediately get a clickable list of all pages where the word appears.
- Capture more comprehensive information. Because you can take notes by capturing information in virtually any format–typed notes, handwritten notes, graphics, audio recordings, information from other applications–all your notes and information are available in a central location.
- Ensure more accurate information. Audio notes capture the full conversation in an interview or meeting. The recording automatically synchronizes with the typed or written notes you took at that time. Spend more time on business critical tasks By providing better, faster tools with which to perform ordinary, yet essential note-taking tasks, OneNote creates more time for you to devote to client solutions. The intuitive notebook structure and rich authoring features, that are similar to other Office applications, enable information workers to get started on OneNote right away.
Capture information more effectively.
- In addition to the ability to take notes in various formats and from different sources, OneNote offers a convenient smaller window called a side note, which is similar to a digital “sticky note.” Side notes make it easy to capture research from the Web or other documents, or to jot down quick notes such as contact information or a tangential idea.
- Organize information more efficiently. Rearrange notes flexibly on the page. Use note flags to highlight important items in your notes and then sort them by date, type of note flag, or section of your notebook.
- Reuse information more easily. Distribute and share notes quickly by e-mailing them directly from your notebook or publishing them as Web pages, reducing time and effort spent transcribing paper notes. Also, easily drag and drop information from OneNote into other Office applications such as Microsoft Office PowerPoint® and Microsoft Office Word.
If your company isn’t convinced yet to make OneNote part of your standard desktop toolset, show them this post!