Archive for the ‘Real World Examples’ Category

From our friends at the  Creative briefing blog

For those of you in the business of design, think about all the software you use. My personal list includes all of Adobe Creative Suite 3, EditPlus 2, and Microsoft Office OneNote.

Wait a sec…  did I just say OneNote?! Yes, I did!

If you’ve ever been in the situation where you needed to eye-drop a colour from somewhere, or make a measurement, or simply grab a snippet of something on your screen, you’ll understand the importance of your computer’s Print Screen function. But Print Screen is a hassle. After all, it prints the whole screen, leaving you to crop out the unecessary parts. That’s where OneNote comes in!

Among all the cool note-taking functionality OneNote offers, it also comes equipped with a nifty screen clipping function that allows you to take a screenshot of any part of your screen simply by clicking and dragging your cursor over the desired area (similar to how you would select an area in Photoshop). And voila – no cropping required! OneNote gives you the option to save the screenshot to your clipboard (ready to be pasted somewhere) or to place it into a new note within OneNote. It even comes handy with a keyboard shortcut (windows key + s… sorry Mac users)!

Microsoft Office OneNote screen clipping options

I personally love the convenience of being able to take custom-sized screenshots whether I’m using it within design, word processing, or even instant messaging (MSN lets you simply “paste” the image into the message box and then sends it as a file to your buddy).

Now I know not everyone owns or can afford a copy of OneNote. Nor would many of you even consider purchasing it for this functionality alone. 


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Based in Toronto, Ontario, JobStart is a nonprofit United Way member agency that helps participants gain the skills needed to achieve economic self-sufficiency. In December 2007, the agency received Microsoft® Office OneNote® 2007 through a sponsorship from Microsoft Canada and began testing the software in its youth program. JobStart anticipates that using Office OneNote 2007 will reduce costs while increasing collaboration between students and instructors.

Business Needs

JobStart was originally established in 1980 as the Centre for Advancement in Work and Living. For 28 years this nonprofit agency has been committed to helping Toronto’s youth become gainfully employed. JobStart also provides innovative employment services to adults, newcomers to Canada, persons with disabilities, and students.

In November 2006, JobStart received the Minister’s Silver Award for Excellence in Service Quality from the Ministry of Training, Colleges and Universities. This award recognizes the excellent employment services JobStart provides to individuals and employers and its capacity to respond to the changing needs of the community. JobStart delivers Employment Ontario, an integrated, client-centered service designed to provide employment and training to individuals 16 years of age and eligible to work in Canada.  JobStart is funded by all three levels of government, by United Way of Toronto, and by an Unlimited Potential Grant from Microsoft Canada.

For the past 14 years, JobStart and the Toronto District School Board have worked in partnership to offer Literacy Basic Skills (LBS) instruction and General Educational Development (GED) test preparation to individuals seeking employment. Sam Sanfilippo, LBS/GED Instructor, says the goal is to help young people upgrade their math, reading, and workplace skills to improve their chances of being employed or placed in an apprenticeship opportunity.

As a nonprofit agency, JobStart is committed to increasing the quality of its service while reducing costs and running more efficiently. “We recently began tracking how much paper we use to print our math and English worksheets,” says Julia Knapp, Director, Programs and Services, JobStart. “In the past six months we’ve already used over 20,000 sheets.” JobStart began looking for a solution that would reduce printing and paper costs while increasing the flexibility and dynamism of the educational tools available to its instructors.

Click here to read about their Solution with OneNote

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The United States Coast Guard is known for its impeccable standards and service. To maintain these levels of performance, USCG habitually goes above and beyond the call of duty to seek out new tools and resources that support the ongoing education of its members.


Originally established in 1790 as the Revenue Cutter Service, the United States Coast Guard (USCG) is one of the oldest organizations in the federal government. Throughout its distinguished history, USCG has been instrumental in enforcing maritime law and protecting the nation’s coastlines and ports. During an average day, USCG saves 14 lives, assists 123 people in distress, conducts 78 search-and-rescue missions, and responds to 12 oil or hazardous chemical spills.

* It isn’t very often that a piece of software comes along that actually unifies what you’re doing. OneNote 2007 takes the Microsoft Office suite one step closer to being a one-stop shop for training. *
Jane Lybecker
Training Specialist III, L-3 Communications, Inc., in  support of Training Center
Petaluma, USCG

This level of responsiveness and execution requires the highest caliber of skill and training. USCG is a forward-looking organization with a commitment to providing its members with the best technology-assisted, performance-based education available. USCG operates two full-time training centers in Yorktown, Virginia, and Petaluma, California, which provide training for entry-level and advanced rate-specific skills (a “rate” is defined as an enlisted pay-grade).

The Training Center (TRACEN) at Petaluma operates seven entry-level, or “A”, Schools, which focus on developing Petty Officer skills within specific ratings (general occupations within the USCG) that include Information Systems Technician (IT), Electronics Technician (ET), Operation Specialist (OS), Health Services Technician (HS), Yeoman (YN), Storekeeper (SK), and Food Services Specialist (FS). TRACEN Petaluma currently offers over 50 courses to approximately 4,000 USCG members each year.

Students are provided a variety of instructional material, including binders of documentation and handouts to supplement training. “Our current training support documents are largely paper-based,” explains Lieutenant John Bannon, TRACEN Petaluma, USCG. “Students take notes in spiral notebooks, reference their extensive student guide, and compile additional printed information for every course. We’re very interested in finding ways to save money on paper and printing costs, as well as provide enhanced learning transfer. As a federal organization, we’re certainly always thinking about being good stewards with the taxpayers’ money.”

When students leave the training centers, they take these printed resources with them into the field to use as references, but USCG members find the manuals and handbooks to be cumbersome. “It can be difficult to find a specific note or instruction in a printed resource, especially out in the field,” says Bannon. “Flipping through hundreds of pages of notes isn’t always feasible.” Currently the USCG is exploring various electronic support tools.

Instructors also spend a substantial amount of time preparing materials for classes and keeping documentation up to date. “I teach computer system administration for the Coast Guard,” says Jane Lybecker, Training Specialist III and Senior Instructor, L-3 Communications, Inc., in support of TRACEN Petaluma. “This topic requires almost weekly updates because everything changes so frequently. It’s very difficult to keep all of the documentation up to date and to know where the most current versions are located. I have to pull information from 14 different folders out on the network and 3 different Web sites. It’s a very time-consuming process.”

TRACEN officers began exploring the potential of using technology-based tools to further enhance the efficiency of the USCG training environment for its students as well as its instructors.

Click here to read more about their solution with OneNote

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So, I am on a quest to identify all the ways you the OneNote fans are  using OneNote and i stumbled across this post today thanks to Twitter  (I am such a freaking Twitter fan!)

What can be cooler than using OneNote to analyze motor racing tracks.                           Here’s how it’s done:

As you develop your skills in Open Track events, and start to become comfortable with a  particular racetrack, you will start to realize that you need to analyze each part of the track in detail. This allows you to methodologically focus on improving how you approach the  turn,  where you turn in, where your apex is and how you cross it, and how you exit the turn. Plus of course the relationship of that turn to the next one, and so on.

In other words, you start to document each aspect of the event. And not only information   about the track, but starting with a list of what you need to pack for the weekend, the latest alignment specs you setup the car with, tire temps after each run, maps to the event and hotel reservations, and lots more.

This is where a great piece of software comes in: Microsoft OneNote. OneNote is a  software notebook. Pages, tabs, and sections allow you to organize your information  the way you want to. The ability to import graphics or to draw in freehand allows you                                to visualize and mark up information. If you have a Tablet PC, you can use a pen to            draw diagrams and to annotate them with your notes.. A Tablet PC isn’t necessary,  but it’s a nice addition to the capabilities and of course it’s very powerful to be able                       to carry the laptop around your garage area and to take notes with the driver during   and following each track session.

If you have instrumented your car, and are storing the data in a file such as Excel, that file can be linked to or even imported into OneNote, where it can also annotated                    and highlighted. Now you can look for issues and start to methodically address them.

The example shown here is from Target Chip Ganassi Racing in 2004. Engineers at the track use information store in and organized by OneNote to immediately modify the car for better performance. Engineers analyze the data to design car                                        components and plan strategies to help win future races. They previously used pen             and paper, but that information was difficult to share and inconvenient to use in                the track environment. Imagine these kinds of notes for your local track. If you                    are an instructor, you could even build your instruction notes here and print them            out for the student or class.

Whether you’ve got a TabletPC or not, this is the killer way to store your notes at the track. Alignments, tire pressures, other setup information, notes on the                                   track, events results, and more. Everything stored in OneNote, even handwriting               and images, is searchable and sharable. This is an extremely powerful tool  and we consider it a must-have.

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I thought I’d see how lawyers can use OneNote to be even more lawyer-y. Maybe we should send a copy of OneNote to the team who will be in charge of evaluating candidates!

What is Microsoft Office OneNote for Lawyers?

Microsoft(r) Office OneNote(tm) is a note-taking software program that combines the flexibility of a legal notepad with the efficiency, organization and accessibility of a computer. Attorneys can now write, organize, reuse and share their notes on any laptop, desktop or Tablet PC.

Who Needs OneNote?

OneNote is ideal for legal practitioners — lawyers, paralegals, law clerks, legal assistants and law students — who are assigned to the same cases, are in the same practice group or work on matters that involve more than one practice group and share information. Anyone who takes notes and needs to refer to them or share them later will benefit from OneNote. It is particularly useful for those who:

· Take notes on paper or on a PC
· Do research
· Repurpose their notes to develop more formal documents or presentations
· Attend client meetings, depositions, MCLE, seminars-or virtually any note-taking forum
· Need to share their notes with others

Key Features

OneNote is indispensable to lawyers who use laptops, desktops, PDAs or Tablet PCs. Here are some of the reasons why:

· Multiple device support. OneNote works well on any desktop, laptop and Tablet PC.
· Digital ink. Lawyers can handwrite their notes or draw diagrams and pictures using a pen-input device. Handwriting can then be converted to text for use in more formal documents and facilitate sharing among attorneys.

· Flexible two-dimensional page surface. Many lawyers use symbols or personal abbreviations when taking notes. With OneNote, they can do that, draw schematics, connect lines, and even arrows, anywhere on the page — just like on a notepad. For easy team access, they can share the notes or transfer them to another application.

· Copying and pasting. Lawyers can move notes around in OneNote, or between OneNote and any other Office application — and many non-Office applications. This is especially useful for multi-office law firms whose lawyers work on the same matters from distant locations. OneNote enables everyone assigned to that matter to access the file notes in a central location. Sharing client meeting notes or litigation strategies is both time efficient and cost efficient, particularly in multidistrict litigation or for client matters being handled in different offices,

· Audiovisual notebook. Lawyers can record audio notes that sync with their typed or written notes. Rather than slog through hundreds of pages of typed deposition testimony searching for a point, attorneys can record the deposition in OneNote, flag salient testimony, immediately access and then share the exact sworn testimony with whoever needs it. The deponent can also be recorded visually with a simple plug-in, documenting body language, as well as tone of voice.

· Adding Web content. Lawyers can simply drag-and-drop pictures, diagrams, text and other information from any Web site directly into their OneNote notes. Plus, OneNote automatically includes the Web address so that the lawyer can refer to the information later, if needed.

· OneNote side note. OneNote side note is a small version of OneNote that lawyers can launch with a single click on the Windows(r) Quick Launch toolbar. It opens a small window for writing or typing notes on the go or while working in other programs.

· Dictionary. Lawyers using legal shorthand in OneNote can store the symbols in their customized dictionaries.

Additional Features

OneNote offers lawyers several helpful features that easily organize, find, reuse and share notes

that traditional notepads don’t have:

· Note flags and note flag summary. OneNote note flags help lawyers make timely decisions about what to keep and what action to take. They can be used to mark notes that are important or require follow-up, such as expert testimony or new legal issues requiring research. Flagged notes also create a list of action items that can be viewed in the summary pane and distributed simultaneously to team members.

· Finding and searching. Lawyers can quickly search and find notes they need without having to remember where they saved the information. This is critical for attorneys working on matters that extend over long periods of time, such as patent applications, or for new attorneys assigned to a case. Newcomers can easily hone in on what they need in a central folder rather than sift through someone else’s paper notes — a rather time intensive process.

· Layout and design options. Note-taking does not always follow a logical sequence. In OneNote, lawyers can drag-and-drop notes to rearrange them in a way that makes sense to them and others who need to access them.

· History navigation. Just as in a Web browser, lawyers can jump to recently-viewed note pages without sifting through legal pads or trying to recollect where the note was written.

· Page tabs. Page tabs enable lawyers to easily flip through or rearrange pages in their current notebook.
· Title area. When the notes become too long to fit on the screen at one time, the notes that a lawyer wants to remain visible can be placed in this area.

· Auto saving. Notes will never be lost again because OneNote automatically saves them as they are written. This can be critical for preserving the comments of a key witness or the elements of a client interview.

· E-mailing notes. Notes can be shared in their folders or e-mailed directly from within OneNote.
· Publish as HTML. Lawyers can publish any of their note pages as HTML.

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As you know, I am searching the blogosphere for all the ways that people are using OneNote in their lives. One of our members has blogged about how he uses OneNotedevelop new recipes. Check it out:

I enjoy cooking a wide variety of dishes, in various cuisines. While recipes are available on line, and in many many cookbooks, I enjoy the creative expression that comes from ‘doing it yourself’. But who wants to reinvent the wheel. When I get a dish to where I want it (which may take several iterations), I want to preserve that knowledge. I have found that OneNote offers an excellent interface to this process.

I start with a basic recipe, either from my own idea, or from another source. Then, using a two column approach, I record the ingredients, and method in the right hand column. Opposite the preparation, I record the critique. Over several iterations of this process, I arrive at a satisfactory result, which I ultimately record in my database, but save the ‘experiment process’ on its own OneNote page.

The process looks like this:

First try Critique
Next try Critique
Last Try Critique

The process includes as many steps as necessary to achieve the desired result, and frequently will include pictures. Here’s an accompanying image clipped from a OneNote recipe page on making salsa.


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If you’re like me and love learning how people are using OneNote, you are going to do backflips when you read this new case study about how the team at Bungie (make Halo games) are using Onenote for collaboration.

This is from Michael Oldenburg’s great Nota Bene blog – be sure to check it out regularly


Game developer Bungie is one of the biggest names in the computer and console gaming market. The Kirkland, Washington company has 140 employees and is best known for its trilogy of Halo games, which are among the most successful video game titles ever released. The most recent installment — Halo 3: ODST — currently holds the #1 sales rank in Amazon.com’s Video Games category.

The development cycle at Bungie is quite long, with a new game released once every three years on average. During development, Bungie developers and designers gather and generate large volumes of ancillary materials during the pre-production phase, including text-based materials such as brainstorming notes, static visual materials that include character and landscape sketches, and even audio and video clips to help guide creative development. They also find inspiration in many places, including interesting images, graphics, and other media on the Web.

Click here to get the rest

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