Posts Tagged ‘images’

I’ve posted before about how people use OneNote for organizing their recipes – being a bit of a Top Chef fan myself (I play a chef on TV), I am fascinated – at a bit of a distance – by how OneNote really does seem to be the perfect tool for doing this.

Perry from Perry’s Plate blog (which is a great blog for foodies so check it out) does a great job of describing how to do it:


I wanted all my recipes in digital format. I wanted to be able to print and email them easily. I wanted to be able to search by ingredient, add pictures to recipes, and keep things I want to try separate from things I already tried. Lucky for me Microsoft released the newest version of OneNote, which was an answer to my demanding prayer.

If you’ve never used OneNote, here’s a snapshot of the interface:

OK, go grab a snack, get comfy, and I’ll give you a tour…

OneNote basically holds “notebooks” on your computer. I only use one notebook, which is for recipes. You can divide your “notebook” into sections. Each section can have as many pages as you want. So, for example, I have a section called “Main Dishes”. Within “Main Dishes”, I have sub-sections (or tabs) for different types of dishes, i.e. “Chicken”, “Beef”, etc.

Each one of my section tabs contains recipes. Each recipe is on its own page, listed on the right-hand side.

When you click on the name of the recipe, it appears in the main viewing area. Easy, right?

Oh, it gets better. You can add pages or sections, simply by clicking on the dropdown menu from the main toolbar.

I just added a blank page here. Just click anywhere on the page and start typing. How easy is that? Whatever you type in the box on the top of the page will appear on the index tab on the right.

What’s nice is if you find a recipe online, just copy it and paste it on a blank page! OneNote automatically includes a link at the bottom so you can refer back to the original website. You can also drag and drop pictures onto your pages.

Here’s my favorite feature!! Say I have a bunch of spinach leftover that I need to use, and I want to search for recipes containing spinach. Right above the index tabs, you’ll see a box that has a magnifying glass in it.

I clicked in it, typed spinach and pressed enter. OneNote searched through my whole notebook (or where ever you tell it to search) and found all the recipes containing spinach. It also highlighted the names of the recipes so they’re easy to see.

Taking this one step further… if you click on “View List”, which appears in the yellow search result box, it will open up a panel on the side that lists all the recipes included in your search. And each recipe is a link that will take you directly to it. I love this.

You can also give your recipes “Tags” like, “low-carb” or “quick & easy” or “recipes that my kids liked”. Then you can pull up all the recipes in a specific tag. There are so many things you can do with this program. I probably haven’t found all of them yet.

Getting all the recipes into OneNote is a little time consuming as most of us work from cookbooks or written recipes, but I promise you it’s well worth it. You’ll wonder what you ever did without it. You’ll also wish you had a laptop mounted on the wall of your kitchen.


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Iheart member ‘alts63″ shared her love for OneNote with us:

I love Onenote and don’t know how I lived without it.

I used to make lots of lpp (Little Pieces of Paper), and leave them in piles around the desk, house, purse etc.  On days of frustration and procrastination I rewrote these LPPs into my journal/day book, made lists of “to buy” and “to do”, synced these to Outlook, my palm (which I used to be surgically attached to but now only use a game machine as Vista and my palms are talking to each other).

My bookmarks in explorer (or any other broswer) were numerous, and in desparation I have printed them out, annoted the URLS to review.  I email myself stuff from the net just so Outlook could capture it.

My job at one time had me work on various OS machines, and I briefly fell in love with hypercards.  The idea that notes could be cross-linked to other notes, easily flipped through, dated and sorted by various methods.  This was puppy love.  True love had to wait….

I have the luxury of surfing for a leaving – don’t leave your day job, I get paid for what I do with my surfed gained knowledge, not my surfing time.   The hazards of living on the net is distractions, that twisted road that leads from one idea to a website, wiki, forum, blog and finally realizing that your own blog/forum/email has been neglected.

My passion for all things creative has lead me to form Many Many Notebooks.  I capture many ideas – my own, others, images, sound and video from many places.   Thanks to my iphone I capture out-and-about now, Oh how I wish I could sync that beloved gadget with my favourite program (and I have a HTC phone in a box somewhere just for ON – if I just got that phone working).

Where was I ?   Ah,,,, notebooks,

My working style is to capture while on a roll, write when inspired, and to sort and annotate whenever else.  This leads to a large unfiled section, a Sorter Notebook (to eliminate opening each other notebook separately) .   I group, sort to the Sorter Notebook, and finally opening other notebooks and using the Sorter section to deal out into the specific notebook.

This was all a bit easier in ON2003 in some ways.  Internet explorer (5/6?) ON plugin was adjustable  – such that I could set the notebook and section that the clippings would be saved to.  Due to the limits of OneNote I was restrained to sections and thus didn’t have the option of multiple books.

The things I’d like:

  1. to save my web clipping to a “pulldown” selection of notebooks and sections – or even just a default section in each notebook on the list
  2. Open a selection of notebooks, rather that one at a time.
  3. Add backgrounds, or templates to existing pages
  4. Have the Taskbar/Tag Summary etc panels act like regular windows and be draggable by a top bar,  rather than the current format which  causes me distraction and the top bar is the dropmenu and the space below it is the dragable part.  Arrgh
  5. Search for duplicate notes (or sections of notes)

Things I’d like to try, learn to do

  1. allow onenote into the web mesh, the share-ability with my phone, and non-windows gadgets
  2. Voice Control – Vista’s voice recognition is almost useable – the almost part is my problem recalling to dictate punctions and Microsoft’s unusual ability to spell words  incorrectly (Where did they find a Canadian with that bad a mishmash of US/UK spelling?)
  3. Canvas – since so many of my ideas are picture based.  I’ve started it up, and got distracted with the content and left oft playing with the software
  4. Tablet – yes I know that ON is often thought to be a Tablet software program, but I use my tablet only with Adobe programs and haven’t really played with the ON tablet and Vista tablet features.   Yup, I’m off to get a laptiop and thought a tablet would be cool, not realizing that almost no retail has one for me to try.    And with Windows 7 on the horizon (yup the beta makes me drool) I’m procrastinating all the tablet play.
  5. Writing a plug-in.   I’ve written scripts, macros, and batch files, but never something that might mess with my beloved ON.  So many other lovers, each writting plug-ins and blogs on how-to-do but so far noone seems to want to write the plug-in I”m looking for.   Is there some way to search for a picture with mostly blue? (Canvas?) or no tags?    I guess I’ll have to tag more consistantly.   How about duplicates?  Since I clip without editing I must (and probably do) repeatly clip the same information.
  6. Learn  to work with “printed” pages.   I just want to clip a picture or phrase out of the printed bit, but the screen clipper doesn’t work for items inside of ON.
  7. Thumbnails.  I’d love to be able to print thumbnails of pages.  I can use explorer on the icon view and create a screen clipping of my pictures or thumbnails of documents.  It is a bit of a bother but I can create links back to the original files  (wouldn’t it be great if the screen clip could put the links in automatically?)  If I could create a thumbnail page of a notebook’s pages of ON and create links back to the actural pages then I could quickly find the right page without a lot of screen loads – I’m thinking of web sharing here.  Canvas may be the answer, but as mentioned above, I’m not fully aware its features.

Besides Onenote, I don’t know how I survived without audio.   I used to live with the radio on, andd loved my car’s radio station selection buttons.  Then walkman, and ipod and now my iphone, internet radio and the various players.   Podcasting, audiobooks…… maybe I’ll do a bit in ON on this……


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Greetings from family-land! I am still vacationing – hence my spotty bloging. But, I did manage to get it together long enough to try out the new version of the Capturx pen from Adaptx. The big highlight if you are already a Capturx convert is that you can now print out paper from OneNote that can be used with the pen rather than having to use the special notebooks they provided in the past.

I’ll be writing a review of my experiences (I am a Capturx newbie) but in the meantime, I got this from Marc Pierre, Capturx’s product manager:


Capturx enables individuals and teams to take notes and sketch on paper with digital pens, which automatically record and integrate the handwriting into Microsoft Office OneNote. Anyone can simply write in Capturx notebooks or on ordinary printed pages with digital pens. All the information is backed up, searchable, and sharable in email or other Microsoft Office applications.

One customer of Adapx is an engineering firm whose staff record field observations and make sketches that result in volumes of data that is difficult to sort through and time consuming to key into PC’s. Their paper based data is now uploaded into OneNote where they can take advantage of sharing the information with others or even search the handwritten text.

Caputrx is also offered to office staff for use in meetings to help boost productivity which has been so successful we often get thanked for a tool that enables collaboration without being a distraction. At any time staff can reference and share notes directly from Microsoft OneNote. Office staff or field teams are now able work in a variety of locations, simply write with an easy to use pen and paper and stay focused on their jobs instead of burdensome tools.

Capturx instantly digitizes the handwriting on paper, helping to bridge paper based tools to powerful digital features in OneNote. Many of our customers found the original 5X7 notebook with waterproof pages to be helpful in field scenarios, but we also got a lot of requests for letter sized notebooks. Today we offer both letter sized 8.5X11 notebooks and unlimited print on demand of notebook pages directly from OneNote, using ordinary paper!

We are looking forward to lot’s more feedback from our customers to help with future releases.

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OK, so for those of you who don’t live in the US of A, today is labor day and we are at the end of a 3-day holiday weekend. Although, here in Seattle, most of us spent the holiday hiding from the Monsoon-like rain that has fallen pretty constantly. This was a big bummer for those of us who usually attend the annual Bumbershoot Music Festival which is largely held outdoors underneath the Space Needle at Seattle Center. I have to confess that I only made it to one of the days – Saturday. But, I did manage to catch both Katy Perry and Cheryl Crow..so, all was not lost.

So, today, i have actually been catching up on some work and found this review of the OneNote tech preview.  We haven’t spoken about the new version in a while – the beta is coming in November, so here’s a little something from Will Kelly to get you in the mood


After installing the Microsoft Office 2010 Technical Preview (msft), OneNote 2010 was the first application I fired up. While OneNote grew in popularity from Office 2003 to Office 2007, the impending release of OneNote 2010 is going to offer longtime users even more to like and, quite possibly, create some new fans.

This post is going to deep dive into some of the new enhancements you will enjoy when OneNote 2010 is publicly available.

Improved Ribbon. OneNote 2010 really benefits from the ribbon improvements in Office 2010. While the introduction of the Office ribbon drew some slings and arrows from long time Office users, the Office 2010 ribbon is greatly improved and smoothes over some of those rough edges.

Tagging. While previous OneNote versions always garnered praise for usability and organization options, OneNote 2010 adds tagging to the “Home” ribbon. You have the option to tag your important notes with predefined tags or ones you create yourself. This new option really complements the already strong organizational capabilities of OneNote notebooks.

Sharing Tools. OneNote gained its popularity as a note-taking and research tool. OneNote 2010 includes sharing tools to make it an even more effective for research, including the capability to email OneNote pages, support for multiple authors sharing notebooks, and page versioning. With OneNote 2010 due to be available in more editions of Microsoft Office, both geographically dispersed and traditional project teams should be able to take advantage of OneNote collaboration.


Improved Drawing Tools. While I am a big OneNote user, I still rely on an old school yellow legal pad and pen for taking notes in meetings. The reason is that my work as a technical writer means I do a lot of drawing of process flow diagrams and such. The OneNote 2010 drawing tools offer the drawing options I need so I can finally leave my yellow legal pad and pen behind.


Audio Tools. While you can’t escape client meetings, you now have the option to record meetings directly into OneNote (provided your laptop has a microphone) and then search through the audio files later.

Office Integration. When I first read the news about OneNote joining the Microsoft Office suite proper, my hope was for better OneNote/Office application integration: the upcoming Office 2010 is working to deliver on it. While I try to keep my expectations simple, I am already enjoying the Linked Notes feature, which enables you to keep notes on saved documents. There is also the capability to send OneNote pages directly to Microsoft Word. I was also excited to see the capability to attach documents to OneNote pages because I can see me using it to attach drafts, research and other project artifacts to keep my projects better organized.

Final Thoughts
While the Web Component of OneNote 2010 isn’t available for review yet, I see it as an addition could directly challenge Evernote and should drive innovation in the note-taking market. Additionally, just as Microsoft is bringing Outlook to OS X, expectations are going to rise that access to Microsoft needs to make OneNote available on the Mac.

OneNote 2010 is a standout in the Office 2010 Technical Preview and I look forward to seeing the final version.


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The leaves are starting to turn here in Seattle, which means it’s time for students to gear up for the new school year.  Clearly taking notes is a HUGE  part of being a student – so, I thought it may be time for a little note-taking 101 – OneNote-style.

Here are four ways you can improve your note-taking with OneNote:

Jotting phone numbers on scrap paper, writing addresses on sticky notes… These strategies may help in the moment, but what about when you need that information later? Or how about trying to decipher the notes that you scribbled in your binder during class? Imagine being able to grab all of your daily thoughts and sketches, keep them within reach at all times, and share them with others. You are well on your way to a clearer head when you open Microsoft Office OneNote 2007 on your Tablet PC and follow these four strategies: capture, organize, share, and enhance. With OneNote, you can capture almost anything: record an entire lecture for later review; create a diagram for your landscaper or teacher. And you can organize your thoughts and plans. Nothing gets lost—everything that you write is automatically and continuously saved.

Illustration of using OneNote to draw a landscape diagram
Using OneNote to draw a landscape diagram

OneNote is not just about organizing. Share any of your notes during your busy day, with coworkers, friends, family. Enhance the presentation of your thoughts and ideas: put them into action with pictures, sound, and video. Format them with professional style. And because of the auto save feature you should never lose a scribble! This article tells you how.

Capturing ideas

When OneNote is running, you can resize the OneNote window and place it anywhere you want on the screen. Just open a new page in OneNote and you’re ready to go. Your note pages can include text, pictures, graphics, sound, video, screen shots, documents, links, and web content.

  • Type text with the keyboard. Click anywhere on the note page and begin to type notes using the keyboard.
  • Enter text by using a tablet pen. Some people are scribblers, and prefer the freedom of jotting down notes. Need to write down a phone number? Just open OneNote and write it down freehand by using a pen. You can then change fonts, and format your text in whatever way you like.
  • Create diagrams. OneNote is perfect for doodlers, too. Illustrate your notes by using your pen to draw diagrams directly on the page. You can easily resize the diagrams, move them around on the page, and paste them in other notes or documents.
  • Add pictures. It’s easy to add pictures to your notes. You can copy pictures from the web, from other documents, or from your hard disk, and paste them anywhere on your note page. Here’s how to insert a picture:
  1. Place your cursor where you want the picture to appear on the page. If you are using a Tablet PC, make sure the selection cursor for your tablet pen is active by clicking the Type Text or Select Objects icon on the toolbar.
  2. On the Insert menu, point to Pictures, and then click From Files.
  3. Click the picture you want to insert, and then click Insert.

You can easily move the picture on the page or resize the picture by dragging it from any corner.

Illustration of using OneNote to organize research for a report
Using OneNote to organize research for a report

  • Include audio. With OneNote, you can record or import audio to store, edit, and include in your notes. You can record audio by using the built-in microphone on newer computers or by attaching an external microphone or other audio input device. Here’s how to record audio:
    • On the Insert menu, click Audio Recording.
  • Add video. Want to insert video into your notes? Just attach a video camera or a webcam to your computer to include moving footage and the sounds of any subject in your notes. You can play back a video that you made for class or record one to edit later. Here’s how to record video:
    • On the Insert menu, click Video Recording.
  • Import Excel lists. OneNote helps you keep track of numbers, too: you can import formatted lists from your Microsoft Office Excel files. Just copy columns, rows, and cells from any Excel spreadsheet and then paste them in your note page.

Organizing your thoughts

OneNote not only helps you organize your thoughts, it helps you rearrange them. Critical information, random ideas, diagrams, videos—you can place any information wherever you think it can help you express yourself better. Whether you’re a power user or a newcomer, OneNote makes use of multiple media to help you organize, plan, and simplify your daily life.

Here are some examples of how OneNote can help you organize your thoughts.

  • Drag text and pictures anywhere on the screen.
  • Move text and pictures to other notes and documents.
  • Capture your thoughts in bulleted lists.
  • Create folders for projects, classes, and personal files.
  • Jot down a numbered to-do list.
  • Sort and flag lecture notes to prepare for an exam.
  • Keep all of your meeting notes for a project in a single location.
  • Search through all of your notes, even the handwritten ones, to find that phone number you jotted down between appointments.
  • Create marginal notes about a document, to save and move later.
  • Plan your meals and grocery shopping.
  • Track your travel and expenses for your next vacation.
  • Draw and finalize the seating chart for your wedding.
  • Move a picture to another note, and then send it in an e-mail message to your grandmother.

Enhancing your notes

After you capture your notes, give them a professional polish with the text and picture formatting features of OneNote. OneNote also includes Spelling and AutoCorrect commands to help you create neat, accurate notes.

OneNote files are easy to share… and share again. Send your notes to other people, or open up notes for group feedback and input.

  • Share in real time. With OneNote you can collaborate with others, gathering their input for instant feedback. Here’s how to initiate a live session:
    • On the Share menu, point to Live Sharing Session, and then click Start Sharing Current Section.

You can choose to begin a new session or join one that is already in progress.

  • Send your notes in an e-mail message. Using Microsoft Office Outlook, you can send a page of your notes to others in an e-mail message.

You can also send your notes and recordings instantly to a Pocket PC or smartphone.

  • Export your notes. Convert your notes to a Microsoft Office Word document by using the Save As command, or publish your notes as a Portable Document Format (PDF) or XML Paper Specification (XPS) so you can share your notes without them being easily changed. Here’s how to do it:
  • On the File menu, click Publish as PDF or XPS.

No more crumpled sticky notes, messy notebooks, or lost doodles. Use OneNote for everything you can think of.

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Christain Cawley from the BrightHub blog has written an interesting piece in which he discusses how you can use OneNote as an alternative to Adobe Acrobat.

He says: “Microsoft OneNote allows the creation of encoded document images in a fraction of the time of Adobe Acrobat. These files are portable and can be opened on any compatible device. Why pay extra when Microsoft Office already has the tools you need?”

Read the rest here:

Microsoft Office 2007 contains the extremely useful OneNote, a document image making program similar to Adobe Acrobat. Documents, images, and web pages can all be printed to OneNote (which appears as an option in your printers list) and then stored away. These documents can be retreived for printing later if required or named and indexed using OneNote’s useful tabs.

The OneNote application comes with all versions of Microsoft Office and comes with various useful features such as the ability to copy text using OCR, indexing of notes, voice and video clips added to a OneNote document, and support for tables and arithmetic expressions.

OneNote Images

The Wikipedia entry for OneNote in browserThe Wikipedia entry for OneNote viewed in OneNote!

Print Receipts to OneNote

One particularly good use for Microsoft OneNote is as a printer substitute. Many people are currently spending considerable amounts of time conducting business and domestic transactions online, and it’s always a very good idea to keep records of any changes to your online banking or shopping accounts.

While printing these changes to paper is useful and offers a tangible end product, it isn’t always possible. For example, your printer might be out of action, low on ink toner or empty, or even short of paper. Therefore, printing to OneNote offers a great alternative, resulting in a document that is searchable, portable, with easily copied content, and compiled with other similar documents into a tabbed notebook


How to Print to OneNote

Once installed, printing to OneNote couldn’t be easier.

Choosing OneNote as your printerFor instance, if you’re completing an online banking transaction and want to make a copy of the receipt that is currently being displayed, in your browser go to File > Print… and in the Printer Name drop down menu select Send to OneNote 2007.

OneNote will then generate an image of the page you’re viewing and present a new version of the document to you in a OneNote window, complete with a field to name the document and various options to add notes and highlights to the document.

You can also save a Microsoft OneNote document in .doc format for opening in Word while the application is also compatible with Windows Desktop Search 3.0. Once this is installed, your desktop searches will take in the content of OneNote image documents and display these among your search results.

More to OneNote

If you opt to print your OneNote document at some point, simply go to File > Print… and select your printer to output the document to paper.

Saving OneNote image documents involves a slightly unusual process: OneNote adds all “printed” documents to a virtual notebook, which means whenever you print to OneNote these documents will be added to your last used notebook. You don’t have to save this as OneNote retains the contents; additional notebooks can be saved, however, allowing you to use different notebooks for different types of documents. Notebooks can also be split into sections and organised by tabs should you wish to keep all documents in easily accessible and well-organized files.

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