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Posts Tagged ‘multiple computers’

I thought I’d share a post about how to use Dropbox to share OneNote Notebooks across mulitple PCs:

So…the trick is determining what to do with OneNote across the Internet.  How can you share it amongst geographically dispersed PCs?  Well, if you’re trying to share it within your organization, OneNote will allow you to collaborate across a file share or other domain-type resource (built-in functionality).  But, if you’re trying to share with a personal computer, a work computer, or a friend’s computer in Timbuktu…you need an external solution.  That solution for me was Dropbox.

Dropbox is an application that you attach to a particular folder on your PC and it will syncronize it with the web and any other PC attached to this folder.  It’s got good security, speed, and not too much overhead on your CPU.  When you make changes to file, particularly large ones, it will only push out the difference (as opposed to the entire file) – thus saving on time and bandwidth.

How do we go about connecting these two?  Below is a pretty straight-forward step-by-step for setting up OneNote to work over a Dropbox file share.  I’ve been using this between home and work for a week or so now, and it’s been great.  The beauty of it, is you can collaborate with the other person…and within a few seconds of making a change on one PC, it will be seen on the other PCs!

Step 1:  Install Dropbox on PC #1

(http://www.getdropbox.com)

Step 2:  Make sure you haveOneNote on PC #1

If not, you can download a free trial using one of the links here on http://www.iheartonenote.com

Step 3:  Open OneNote

Step 4:  Create a New Notebook

Step 5:  Name Your New Notebook

Give your new Notebook a name.  Aside from the name displayed in OneNote, this will also become a sub-folder within Dropbox.

Step 6:  Set Folder Location to a Dropbox Folder

Most Vista users will have a Path structure similar to this for Dropbox.  I’ve decided to put it in my “Private” Dropbox folder, and created a “OneNote” folder to include any and all of my OneNote Notebooks.

Step 7:  Set the Type of Sharing You’d Like to Have

My understanding is that the option I’ve chosen here allows multiple people to make changes to the Notebook simultaneously.  This is where the magic is.  Even if you have OneNote open on multiple PCs, changes on one will cause Dropbox to send updates to other machines.  When the other machines get updates, OneNote will make adjustments and display those changes on-the-fly.  It can take a few seconds, but it certainly works!  Of course, if you only use one of them at a time it will show the updates when you open at the other PC.

Step 8:  Repeat Steps #1 and #2 on your Second (Third, Fourth, etc…) PCs

Step 9:  Open the Shared Dropbox Folder on PC #2 (3, 4, etc…)

Step 10:  Start Taking Notes!

It’s really pretty much that simple!

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Andre from Australia is a regular contributor to iheartonenote.com – here in one place for the first time, is a compilation of some of his tips and tricks posts

DOING COMPANY RESEARCH:

Before I visit any prospective new customer I know that it pays big dividends to do some background research. I trawl the internet for news cliipings and visit the companies website to find out about the management profile as well as their financial performance. Annual reports are another great source of information about the company. It makes my intial meetings with a new customer very productive and they usually apprecaite the fact I have gone to so much trouble to understand their business situation. Thats where OneNote is a real life saver. I have a NoteBook titled SUSPECTS. I then have sections for each new prospective customer that I am researching. I love the fact that OneNote allows me to take website clippings or send an entire webpage into OneNote. I use the date stamp on the pages tab to keep an eye on the how the opportunity is progressing and I flag in Outlook tasks to quickly identify if its stalling. OneNote is simply the best and simplest opportunity management tool I have used.

USING HYPERLINKS AND THE STACKING ORDER

One really great feature in OneNote is the ability to HYPERLINK and to CHANGE THE STACKING ORDER. What this means is that you could import relevant images/pic

tures into pages of your sections as a Visual Clue or Description of your topic and then place a text description as on overlay over the picture. Firstly you need to understand that OneNote allows you the option to change the stacking order of multiple images or texk boxes – you decide whats on top or whats on the bottom. By simply right clicking the image and selecting ORDER you can the image to the background and overlay the Text onto the foreground as a labal. Finally you can HYPERLINK the text label to any relevant webpage, PDF or anything else for that matter that delivers the provision of additional detail to support the main point you are making. Wonderful for making a simple point but being able to recall or action the ‘on-demand’ access to further supporting detail where appropriate. Don’t you just love OneNote!

SPEAKING VISUALLY WITHIN ONENOTE

A wonderful feature of OneNote is the ability to import JPEG or PNG files commonly known as PICTURES and resize them down to a small thumbnail. I encourage you to think of ways to communicate your thoughts and ideas with PICTURES rather than just with WORDS ALONE. Multi-media research by Professor Richard Mayer from the University of California proves convincingly that people learn better from a combination of a picture and message rather than just words alone. Use pictures to tell a story such as showing a BEFORE and AFTER. Visually document progression, especially workflow processes by taking screen shots and embedding them into relevant sections of your NOTEBOOK. to share with your work mates. Finally know that communicating visually within OneNote provides one more really powerful capability – the ability to save pictures in a PNG format. PNG format has one superior advantage over JPEG – the ability to save a picture with a transparent background. The ability to embedd images/pictures with transparency creates a whole new set of creative possibilities – such as creating collages and combining words overlayed onto images. For now I will just wet your appetites and give you all some concrete ideas about how to further expand your creativity by applying specific visual strategies in future blog posts – for the moment start experimenting with communicating visually within OneNote. Don’t you just love OneNote! – I do!

CUSTOMIZE ONENOTE LOOK AND FEEL

Dont’ forget you can from the menu go into TOOLS-OPTI

ONS-EDITING. Then you will be able to adjust Font type/color/size. If you are like me and partly blind – then a 96pt font works like a treat. Cheers Andre

CREATE A CUSTOMIZED TEMPLATE

Create your own customised

pages. Design a page to reflect your own branding or content strategies. Then click the DROP DOWN icon on THE PAGES TAB. Select MORE TEMPLATES AND OPTIONS and finally SAVE CURRENT PAGE AS TEMPLATE. Hey presto you have a standard and professional looking page to use across all of sections and notebooks. It gives you a personal connection with your content and communicates a more professional image when sharing your notebook with others.

SYNCHING A ONENOTE NOTEBOOK ACROSS MULTIPLE COMPUTERS

I found a really neat and simple way to sync the same NoteBook(s

) across multiple computers that doesn’t require a SharePoint service or any IT knowledge. You download a small application from SugarSync and install it on 2 or more computers.

www.sugarsync.com

Once installed you simply place the NoteBook(s) into their MAGIC BRIEFCASE and hey presto! You can work on the same NoteBook(s) across multiple computers and SugarSync will automatically sync any changes made across all computers.

I pay about $9 per month for the service and I highly recommend it, especially when you have a desktop computer at home or the office but travel with a notebook on business.

ANOTHER CREATIVE USE FOR THE EXPORT TO WEB FUNCTION

I have just discovered another really neat business application for this. The ability to create a OneNote HTML business presentation that you could burn to a CD and share with your customers, friends or family. After saving the HTML file and data folders to your desktop – you can quickly incorporate the bit of code that will auto launch and auto run the oneNote Notebook in any computer.

You can download a free bit of code at the following site that creates an autorun for a CD. I don’t know anything about the supplier of thos code – it works but don’t blame me if anything doesn’t work or go to plan. I am only the messenger. Have fun but I think you will get a lot of extended functionality and create a lot of neww applications and uses for OneNote doing what I have suggested – I know that I will!!! http://www.softwarepatch.com/tips/autorun.html

CREATE HIGH IMPACT DECORATIVE EFFECTS

Although OneNote has limited decorative

functionality built in with respect to images and text formatting – there is a reasonably efficient work-around if you need to enhance the appearance of some of your content on some of the pages. Leverage the fact that OneNotes pages have a white background. That fact means you could design stunning visuals/images and text labels in PowerPoint for example and then save ach individual slide as a JPEG. You may then import them back into OneNote as JPEG images. Resize them and there you have a stunning visual or text label that looks professional because its white background has blended in with OneNotes white background – to create a professional looking graphic. And you don’t need to save it as PNG with trasnparency but you generate the same effect. Try experimenting with this technique to create really stunning visual content in OneNote that could be shared with others. Don’t you just love OneNote – I do!!

USE ONENOTE TO EDUCATE UN-TECH SAVVY PEOPLE

One great feauture of OneNote is its potential to educate our family and friends about the potential of eLearning, digital organisation and collaboration. Take my wife Lorretta for example. Lorretta is typical of the majority of the online community. Only a basic grasp of Microsoft OFFICE, occasional web surfing and searching. A fleeting online purchase through buying flights or books from AMAZON. Its obvious to me that Lorretta is digitally unorganised and just saves files and documents here, there and everywhere. For Lorretta it has to be simple and straightforward otherwise FORGET ABOUT IT! Thats where the simplicity and benefits of OneNote really kicks in.

Yesterday I showed Lorretta how she could take a SCREEN CLIP of a recipe on a web page and file it into her own PERSONAL SECTION of OneNote. She went ‘WOW!’ – this is great. Lorretta didn’t need anymore information about all of the other functionality of OneNote other than that she could clip and save!

Then I showed her how she could just select a portion of the web page and then share it by sending it to her friends. Again Lorretta exclaimed ‘WOW!’ – this is great! In my opinion OneNote has this great potential to help ‘UNTECH SAVVY” internet users fell accomplished and successful. Whats even better is that Microsoft offers a FREE 60 Day trial for anyone! What a great ‘ZERO RISK” offer for any potential start-up. I finished the session by showing Lorretta how she could use the ARROWS and PENS to highlight specific sections of her Web Clippings to make her communications clearer and to the point.

So think about educating your own friends and families about the benefits of digitially organising and sharing their interests with others. I haven’t tried to throw Lorretta into the ‘DEEP END’ and show her the full potential of OneNote. its enough that she learned a couple of things that made her feel successful and competent – she will be motivated to learn more about OneNote’s funtionality over time. But for now she is a loyal supporter and advocate of OneNote with loads of potential even though she doesn’t yet realise it. Its a ‘win win’ for everyone because more knowledge is shared and everyone feels more confident to increase their knowledge through the process – we haven’t yet got to sharing and collaborating online yet; have we? I have discovered through my experience with Lorretta that OneNote is the ultimate software for those people who need to build their confidence and skills in the online world.

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This blog post is from one of our members, Georgeogoodman:

EHow.com (http://www.ehow.com/) appears to have quite a few how-to entries for our favorite tool.

How to Record Audio in OneNote 2007. OneNote 2007 offers several ways to record information in addition to the keyboard, including “ink” on Tablet PCs and

I just discovered the power of Microsoft Office OneNote as an organizational tool. For me, the best use for the Microsoft Office OneNote.

How to Use OneNote 2007 as a Research Tool. Research often requires compiling various types of information into a central location,

How to Take Notes in OneNote 2007. “OneNote 2007″ is a robust note taking tool. You can take notes with the keyboard and via “ink” on Tablet PCs and,

How to Use Microsoft Office OneNote 2007 on your Smartphone. Now you can use your Smartphone to capture the ease and versatility of Microsoft Office OneNote

How to Share a OneNote Notebook on Multiple Computers. Microsoft OneNote is a very useful program that allows you to keep notes in the freeform way that you

The Microsoft Office OneNote 2007 notebook is a convenient, easy-to-use application with all the benefits of a notebook and the added convenience of being

How to Share a Private OneNote Notebook. OneNote is a wonderful tool for keeping notes on your computer about anything you wish, from your grocery list to

How to Use Microsoft One Note to Organize Classes. Many schools have everything in an electronic form. The class syllabus, notes, lectures and other

MicroSoft Office OneNote is not only a premium organizational software, but, I’ve found a way to use MicroSoft Office OneNote to…

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There has been a TON of interest on the site about sharing and synching notebooks. Here is another option using Sync from the Windows Live team.

Here’s how Derek Schauland from the Technically Speaking blog uses it. At the end, I’ve provided more info about Live Synch with the appropriate links.

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Keeping my notebook for knowledgebase content updated all the time is the biggest reason for selecting OneNote as the platform.  I do not need to save, I can use the application across computers and share information with colleagues as needed.

Syncing across computers is the ticket

My new discovery, from the Live team, is Sync.  The application is installed on any computers you wish to share files between.  Then selected directories can be synced between these computers and the Sync service.

Where this gets handy is if I setup a sync’d folder and put a OneNote Notebook in the folder.  Set it to sync with the web and then anytime I am online, my notebook is backed up for use on any PC I have.

You can configure folders as personal, available only to you, or shared, seen by others you specify.  So if I had a team notebook, I would put it in a shared folder, publish the folder to those who I want to access the notebook, and start using it.

Yes other users (or computers) would need to have Sync installed on their computers, and to get it, a live account, but both are free and with the number of places wifi is available (there is a gas station near my house with free wireless Internet for customer – wow.. at the gas station?) there are really no places changes to the file cannot be shared.

As with any notebook, it will OneNote will store the notebook on your PC, so it will be seen as always in sync by OneNote.  Sync runs automatically (or on demand if you choose) and will sync changes to the web service anytime a connection is detected.

One more bonus…

Since OneNote keeps the file on your computer locally, sync does not require OneNote to be running to share the folder with the web.  In most cases you would need OneNote to be running to use the synchronization features.

I just discovered this today and will be using it for my own personal knowledge base notebook, things that will help me solve problems that may require a bit of digging, and will update this post if my opinions changes, but for now, it is the sweetest use of the Internet for an application I have seen yet.  Surely the next thing is right around the corner.

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Windows Live Sync is a free service designed to help you synchronize (The process of uploading and downloading information between two or more computers so that the information on each computer is identical.) files across all the computers you use, share files and photos with friends and colleagues, and remotely access your files from any other computer connected to the Internet. If you have more than one computer, you can create personal folders (A synchronized folder that you create for yourself. Files in a personal synchronized folder are not shared with other people and only the owner of the folder can access them. If you have more than one computer, you might create a personal synchronized folder to share files between them.) to synchronize files between them. You can also share files with friends or colleagues when you create or connect your computer to a shared folder (A synchronized folder that you have been invited to share, or a folder that you have invited others to share. Files in a shared synchronized folder are accessed and can be changed by more than one person. The owner must invite other people to use the folder in order for them to have permission to access it.) .

Sync software

You must install the Sync software from the Sync website, on every computer that you want to synchronize files on. You use the software to synchronize, share, and download files from a folder and to access the Sync website. The Sync software works in the background when you’re online and recognizes when files are changed, added to, or deleted from a synchronized folder. As you update files in a synchronized folder, Sync automatically updates files on the other online (The status of your computer. When you use Sync, the status of your computer is “online” when your computer is connected to the Internet and running the Sync software.) computers that synchronize with the folder.

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So, my friend Dan Rasmus writes a very interesting blog titled: The Future of Information Work which you should check out if you are interested in understanding how technology and work practices are going to change over the coming years. Anyway, of course, he is  HUGE OneNote fan and today he blogged about how he uses OneNote and Mesh to manage his life over multiple computers – something I know many of you are interested in as well.

Click here to read his post

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I thought I’d share a post about how to use Dropbox to share OneNote Notebooks across mulitple PCs. Feel free to share your thoughts with us in the comments section.

_______________________________________________

So…the trick is determining what to do with OneNote across the Internet.  How can you share it amongst geographically dispersed PCs?  Well, if you’re trying to share it within your organization, OneNote will allow you to collaborate across a file share or other domain-type resource (built-in functionality).  But, if you’re trying to share with a personal computer, a work computer, or a friend’s computer in Timbuktu…you need an external solution.  That solution for me was Dropbox.

Dropbox is an application that you attach to a particular folder on your PC and it will syncronize it with the web and any other PC attached to this folder.  It’s got good security, speed, and not too much overhead on your CPU.  When you make changes to file, particularly large ones, it will only push out the difference (as opposed to the entire file) – thus saving on time and bandwidth.

How do we go about connecting these two?  Below is a pretty straight-forward step-by-step for setting up OneNote to work over a Dropbox file share.  I’ve been using this between home and work for a week or so now, and it’s been great.  The beauty of it, is you can collaborate with the other person…and within a few seconds of making a change on one PC, it will be seen on the other PCs!

Step 1:  Install Dropbox on PC #1

(http://www.getdropbox.com)

Step 2:  Make sure you haveOneNote on PC #1

If not, you can download a free trial using one of the links here on http://www.iheartonenote.com

Step 3:  Open OneNote

Step 4:  Create a New Notebook

Step 5:  Name Your New Notebook

Give your new Notebook a name.  Aside from the name displayed in OneNote, this will also become a sub-folder within Dropbox.

Step 6:  Set Folder Location to a Dropbox Folder

Most Vista users will have a Path structure similar to this for Dropbox.  I’ve decided to put it in my “Private” Dropbox folder, and created a “OneNote” folder to include any and all of my OneNote Notebooks.

Step 7:  Set the Type of Sharing You’d Like to Have

My understanding is that the option I’ve chosen here allows multiple people to make changes to the Notebook simultaneously.  This is where the magic is.  Even if you have OneNote open on multiple PCs, changes on one will cause Dropbox to send updates to other machines.  When the other machines get updates, OneNote will make adjustments and display those changes on-the-fly.  It can take a few seconds, but it certainly works!  Of course, if you only use one of them at a time it will show the updates when you open at the other PC.

Step 8:  Repeat Steps #1 and #2 on your Second (Third, Fourth, etc…) PCs

Step 9:  Open the Shared Dropbox Folder on PC #2 (3, 4, etc…)

Step 10:  Start Taking Notes!

It’s really pretty much that simple!

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