Posts Tagged ‘OneNote Mobile’

.I scouted around and found a great blog post today that provides instructions on how to get everything loaded and synched. Here it is: Microsoft Office OneNote 2007 provides two-way synchronization with Windows Mobile–powered Smartphones or Pocket PCs so that you can stay productive no matter where you are.

To synchronize Office OneNote 2007 with your mobile device: 1. Connect the device to your computer. Microsoft ActiveSync starts.

2. When prompted, download Microsoft Office OneNote Mobile to your device.

3. Take notes on your mobile device.

4. The next time you connect your mobile device to your computer and open OneNote, the notes you took will be copied to the OneNote Mobile Notes notebook in OneNote. Information you put in the Mobile Notes notebook will be viewable on your device.

Pretty nifty!


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Here’s a great one for all you fantasy football types (which here is Seattle let’s us keep our minds off how much the Seahawks are currently sucking!

You may want to get ready for next year’s Fantasy football by by implenting the system described below. It may give you some ideas about organizing other activities you are fantatical about 🙂


You fantasy league players know the pains of carrying several draft cheat sheets and sorting though mounds of papers telling you that you should “Forget last season, this year [insert player name] will be the man for his team as well as the sleeper in the league.”

Riii-iii-ght…..I like my method with OneNote much better; especially when the League office has an open WiFi connection to check on player injuries and updates….

Instead of dropping some dough on Fantasy Football magazines, I found that there are plenty of free draft analysis sites available, so why not just use them? I could have used a dartboard and player rosters too; one of these years I might try it.

I set up a new Notebook in Microsoft OneNote 2007, since you can have multiple notebooks in this version. Armed with my “Football” notebook, I proceeded to create folder tabs for each position as shown. There’s an “Overall” tab because the site I used had an overall ranking of all players in the draft, regardless of position. The “My Team” tab is just a spot for me to ink my players names and positions. I could have done this by using a unique highlighter pen on my other tabs, but I wanted a consolidated listing of my team.


I opted not to use the built in “Send to OneNote” feature within IE 7, simply because some of the lists were too long, meaning I’d have to scroll during the draft. It would be easy enough to scroll around, but I wanted to minimize activity since the draft clock is always ticking. Instead, I used the Tablet PC Snipping Tool to grab the recommended picks and placed the clippings in the appropriate notebook section.

Armed with my strategy, I grabbed the 4th spot of 12 in the league and proceeded to run down my notebook by position. I changed my pen to a yellow highlighter in OneNote and as each player was chosen, I immediately “crossed them off”, both on the position page and the overall page. When it was my turn to pick, it was easy to scan down the lists and see the best players remaining at each position. Hmm…I already have the number one rated TE in Antonio Gates, but I see folks passed Chris Cooley up and I’ll need a TE for week 3 since Gates has a bye…..got ‘em!


Oh and let’s not forget the instant search capability of OneNote. Even though all of my data was essentially in images of screen clippings, I could easily search for any player and OneNote found every instance of them in my notebook. This was helpful to quickly see where a player was ranked on his position page as well as the overall page. Hmm…how is Warrick Dunn looking this year?


This approach with OneNote might not have got me the best team in the league, but I wasted no time in my picks; while others were flipping loose pages and scanning through their magazines, I had everything I needed in my hands and I don’t think any of my picks took more than 10 seconds to choose. Again, this approach isn’t rocket science, but the intention is to show unique uses for mobile technology in the hopes that you can apply your own mobile tech solutions.

For the record, here’s my team; they’re all on the bench until I pick my lineup…


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Iheart member katnchains broke the news about the new OneNote iPhone app being called MobileNoter:

That’s right!  Somebody finally made an app for syncing your beloved OneNote with your just as beloved IPhone.  If you’re not an IPhoner please forgive me and move right along to the next blog.

But for those of you that have an IPhone and really wanted your OneNote to go everywhere with you, then MobileNoter is for you.  MobileNoter, created by The MS Team, is now available in the appstore with a windows client to download for $1.25 per month from their website.

But don’t take my word for it.  Check it out https://www.mobilenoter.com/

I sync’d about half of my notebooks and there are a couple of things that I’m hoping they’ll fix in upcoming versions but overall I think it’s a fantastic companion program.  It was fast and easy to set both of the programs up and it was pretty fast to sync my notebooks from my pc to the iphone.  The two bugs I’ve got are, it doesn’t seem to handle images in pages yet and it doesn’t sync sections that are password protected.  I’m not sure the second is really a bug, for security purposes it probably makes sense not to touch those.  But the images thing is a pretty big problem for me as I have many pages with screen clips or things I’ve printed into onenote.

Here’s what their website says:

MobileNoter is an iPhone note-taking application that is able to sync with Microsoft OneNote notebooks. Do you use OneNote on daily basis on your laptop or PC and dream to be able to sync it with your iPhone? Then MobileNoter is just what you are looking for.

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This blog post is from one of our members, Georgeogoodman:

EHow.com (http://www.ehow.com/) appears to have quite a few how-to entries for our favorite tool.

How to Record Audio in OneNote 2007. OneNote 2007 offers several ways to record information in addition to the keyboard, including “ink” on Tablet PCs and

I just discovered the power of Microsoft Office OneNote as an organizational tool. For me, the best use for the Microsoft Office OneNote.

How to Use OneNote 2007 as a Research Tool. Research often requires compiling various types of information into a central location,

How to Take Notes in OneNote 2007. “OneNote 2007″ is a robust note taking tool. You can take notes with the keyboard and via “ink” on Tablet PCs and,

How to Use Microsoft Office OneNote 2007 on your Smartphone. Now you can use your Smartphone to capture the ease and versatility of Microsoft Office OneNote

How to Share a OneNote Notebook on Multiple Computers. Microsoft OneNote is a very useful program that allows you to keep notes in the freeform way that you

The Microsoft Office OneNote 2007 notebook is a convenient, easy-to-use application with all the benefits of a notebook and the added convenience of being

How to Share a Private OneNote Notebook. OneNote is a wonderful tool for keeping notes on your computer about anything you wish, from your grocery list to

How to Use Microsoft One Note to Organize Classes. Many schools have everything in an electronic form. The class syllabus, notes, lectures and other

MicroSoft Office OneNote is not only a premium organizational software, but, I’ve found a way to use MicroSoft Office OneNote to…

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Just found this great post on Digg:

It’s a pretty good overview of OneNote functionality for the uninitiated – here’s the section about Sharing Notes – there’s lots more on the original post

•    Selecting All – Edit/ Select: All, Page, or Page Group to select various pages for copying, printing, emailing or saving to web page.  Also Ctrl+Shift+A to select a page, then Ctrl+A to select all subpages and Ctrl+A again to select all in a section. Also double click on page tab to select whole page, and click again to select subpages.  Ctrl+Click to select individual pages.
•    Publishing Web Pages – Save OneNote pages so users without OneNote can still read them. File/ Publish Pages to save as HTML document viewable in browser.
•    Send to Email – Share notes by emailing in Outlook 2003.  File/ E-mail will send notes as HTML content to any recipient and include OneNote file as attachment for OneNote users.
•    Send to Word – Selected note pages can be sent to Word as a word document with File/Send to/ Microsoft Office Word.  You can also save directly to Word format with File/ Save As/ Save As Type: Word Document with .DOC. Also copy selected notes or pages and paste into any Office program. Edit/ Copy, then paste to target application.
•    Real Time Sharing – Share your notes with others for viewing or editing in real time.  File/ Share with Others, Start A Session, assign a Password and Select Pages to share.  Option to send email invitation or connect with a shared address.  All participants retain a copy of the shared notes.
•    Data from Excel – Copy & paste spreadsheet range into OneNote.  Paste options include; pasting with formatting (editable), pasting as text (editable), and pasting picture (non editable).  Formulas are not retained; numbers are displayed in tabular format.
•    Data from Word – Copy & paste text into OneNote.  Paste options include paste with formatting and paste as picture.  Continuous numbered lists pick up list formatting in OneNote.  Best fidelity is paste as picture though it is non editable.
•    Data from PowerPoint – Individual slides can be copied and pasted into OneNote as images
•    Document as Picture – To annotate Word, Excel & PowerPoint documents choose Insert/ Document as Picture to create Images of pages in OneNote.  Resulting Images are not editable but can be annotated.
•    Web Content – Copy & paste or drag & drop content from web page into OneNote.  Web content appears with hyperlink to source page.
•    Pocket PC and SmartPhone Notes – OneNote will read notes (.pwi) files of handwritten text, typed text, and drawings from a Pocket PC and import them into a “Copied from Pocket PC Notes” section.
•    Audio & Video Recording – Tools/ Audio and Video Recording to record audio only or audio & video with your notes.  Playback is linked to text.  Recorded file is stored separate from notes file.  Right click OneNote icon in taskbar for quick recording when OneNote is not open.

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Ok, so I didn’t have to bribe, beg, borrow or steal to get this breaking information about what we can expect in OneNote 2010.

Dave Rasmussen from the OneNote team posted this yesterday:

Be sure to tell us which new features you are the most excited about in the comments area below. Personally, I can’t wait to get my hands on the full version.

OneNote 2010 Investments Overview

1. Universal Access

We repeatedly hear that access to your notes and the ability to take them anywhere is very important, whether you’re at work, home or on the go. OneNote 2007 already provides offline availability and seamless sync, and a basic OneNote application for Windows Mobile. But we knew that was just the beginning. With OneNote 2010 we’ve added:

  • Sync to Cloud (Windows Live): Your notebooks sync and are available anywhere from any machine. Of course this is in addition to all the existing ways you can sync notebooks (file shares, SharePoint, USB drives etc.)
  • OneNote Web App: You can access and edit your entire notebook from a browser. Even on a machine that doesn’t have OneNote installed.
  • OneNote Mobile: A more complete OneNote version for Windows Mobile phones. Syncs whole notebooks. Syncs directly to the cloud. No need to tether your device. Richer editing support.

Note: The above are not yet available in the Tech Preview unfortunately. We’re still finishing some integration work for sync to Windows Live.

2. Sharing and Collaboration

With OneNote 2007 we pioneered simultaneous multi-user editing of notebooks. OneNote 2007 auto-magically merges the edits, even simultaneous edits on the same page. This is valuable for single users (you can edit on desktop and laptop and not have one machine lock the file), but it’s even more valuable for  teams sharing a notebook for plans, ideas, meetings and so on. Or perhaps a family notebook shared with your significant other. We’ve heard lots of positive feedback about this, and  it has completely transformed the way many teams work and collaborate. We’ve also heard about many families that use it for sharing home renovation plans, gardening info, recipes, wedding planning and so on.

In OneNote 2010 we’ve added a number of features to make the experience of sharing with others more productive and intuitive. These include:

  • What’s new (aka Unread) highlighting: New content that someone else added or changed since you last looked at a page is highlighted so you can see what’s new on that page. Also, the notebook name, section tabs and page tabs are shown in bold so you can quickly navigate to pages with new content.
  • Author indicator: Content written by anyone other than you has a small color coded bar to the right with their initials. At a glance you can tell who wrote something.
  • Versioning: Quickly show past versions of any given page, who wrote it and when, with changes relative to previous versions highlighted.
  • Fast sync on same page: When multiple people are working on the same page we speed up the sync of that page so you can see other peoples edits in near real time.
  • We also added capabilities to be able to quickly search for recently added content (last day, week, month etc.) or get an overview of what given people changed on what days.
  • Merge two sections: This feature is more of a detail but it fits here. Sometimes people share notebooks using Live Mesh or Dropbox or other file sharing solutions. And you can end up with two forked copies of a section if you happened to make changes on two machines at once (you can read earlier posts for context, but OneNote cannot auto-magically merge simultaneous edits when working on these systems that copy files around underneath OneNote). So we’ve added the ability to manually merge any two sections if you ever get into this situation. Just tell OneNote which two sections you want merged and OneNote will take care of it.

3. Better ways to Organize and Find your Notes

Capturing, organizing and finding your information has always been at the heart of what OneNote does. We’ve made several enhancements in this core area. Some of these will be more understandable once we have detailed blog posts with screenshots.

  • Section and page tab improvements: making notebook navigation work better with a larger number of sections and pages, easier to create new sections, better page tab hierarchy visualization, collapse sub page groups, just drag left and right to create sub pages and organize your pages, insert new pages directly anywhere in your page tabs.
  • Fast “word wheel” search for navigation: the goal of this is to make search a super-fast way to get to your regularly used notes. Historically search has been more of a “last resort” feature when you couldn’t find something. We’ve completely revamped this experience so it is now designed to make it the fastest way to get to any page including pages you visit regularly like your To Do list.
  • Wiki linking: you can easily create a link to an existing page or to a new page for a topic. You can do this by just typing the Wiki link syntax (e.g. just type [[The Page Title I Want]] ), or use our new page search experience from within the link dialog. This enables you to easily create Wiki like notebooks with lots of cross links across pages.
  • Quick filing: there are many ways to send content to OneNote (Print to OneNote, send mails from Outlook, send pages from Internet Explorer and so on). Our new Quick Filing experience pops up to let you pick where in your notebook you want to send it. It remembers the last places you sent things. You can search in Quick Filing to find a specific section or page if you want it somewhere else.

4. Research and taking notes linked to documents, web pages

OneNote is often used as a companion while researching topics and collecting information (e.g. a market analysis study, a class paper, a home renovation, a car purchase and so on). This often involves looking at web pages or documents and taking notes. You could also be reviewing a document or class lecture slides and taking notes as you’re looking through them. We’ve enhanced a number of things to make this experience better.

  • Docked OneNote: you can dock OneNote to the side of your screen. It docks alongside other windows (e.g. browser, Word, PowerPoint). OneNote minimizes UI and just shows the notes page alongside your document/browser.
  • Linked Note Taking: while in this mode, OneNote automatically links the notes you take to what you’re looking at – the web page URL, the selection point in Word, the current slide in PowerPoint. Later in OneNote you can hover on that link and you’ll see a thumbnail preview of the original document, you can click on it and it will open and take you back to what you were looking at when you wrote the note.
  • Auto text wrapping: this goes well with Docked OneNote but is useful in other cases too. OneNote now wraps text outlines to fit the windows size if there is only one outline on the page. This makes it easy to see all your notes even when OneNote is docked to a relatively narrow window on the side.
  • IRM protected printouts: this is mainly for enterprise and training scenarios. The idea is that companies can distribute things like product manuals or class notes in OneNote that are protected intellectual property. The recipient can view these in OneNote and take their own personal notes on top of these materials and beside them. If for some reason the materials were viewed by an unauthorized person they would not see any of the protected material.
  • 64 bit print driver: Yes, OneNote 2010 has a new native print driver that fully supports 64 bit. It’s based on the XPS technology from Windows. It also has other virtues like better rendering quality when scaled.

5. Editing improvements

There are a number of basic editing improvements in OneNote. Below are some more prominent ones.

  • Basic styles: OneNote 2010 adds very basic styles like Heading 1,2,3. This does not have the power of Words styling features. OneNote is not designed for that level of document formatting. But it does give you a way to quickly have your meeting notes have a little structure.
  • Bullets improvements: this is a simple one but oft requested. First level bullets now indent from previous text.
  • Equations: OneNote 2010 now supports the ability to add math equations. Great for students or people who need to input math into their notebooks. OneNote will also support the ability to recognize hand written math equations and convert them when running on Windows 7.
  • Translation tooltips: OneNote can now show you a tooltip with a translation into your native language when your mouse hovers over a foreign language word. Great for language students, or if you’re working in a bi-lingual situation and need help understanding a word in a shared notebook or that you clipped from the web.

6. Touch support

With the rapidly increasing availability of touch enabled PCs and the enhanced touch experience in Windows 7, this was a natural thing for OneNote to support.

  • Finger panning and auto-switch: you can use your finger to scroll and pan around any page in OneNote. OneNote auto switches between pen, pan, and selection depending on your input device. So for example you can pan around a drawing with your left finger and draw with a tablet pen in your right hand. This makes for a very natural two handed interaction model.
  • Pinch zoom: we enabled pinch zooming within OneNote centered on the fingers.
  • Navigation controls improved for touch: we’ve made some small optimizations to make the UI easier to use with touch.

7. Fluent UI

OneNote now adopts the Fluent UI along with the other Office applications.

  • Ribbon: OneNote now has the Ribbon. We’ve designed this to optimize for the key OneNote scenarios and make them easier to use. This is also what enables us to more easily add features like math equation editing (the common controls for that use the Ribbon), and potential future features.
  • Office Backstage: This is new for Office 2010. OneNote will be taking advantage of it to make tasks like creating new notebooks, and new shared notebooks on the web easier (we’re still doing work on this).

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Those of us who wish that OneNote Mobile was available on more phones will be watching this news with interest:


Microsoft and Nokia have entered into an alliance that is “set to deliver a groundbreaking, enterprise-grade solution for mobile productivity”. They will begin collaborating immediately on the design, development and marketing of productivity solutions, bringing Microsoft Office Mobile and Microsoft business communications software to Nokia’s Symbian OS smartphones, starting with the business-focussed Eseries. The two companies will jointly market these solutions to businesses, carriers and individuals. Read on for further details on today’s announcement.

The high profile part of the announcement sees an agreement for Microsoft to bring ‘Microsoft Office Mobile and Microsoft business communications’ to Nokia phones. The Microsoft Office portion will include read and edit versions of Word, Excel, Powerpoint and OneNote. Microsoft’s Stephen Olop noted this was a very significant announcement, ‘it is the first time Microsoft will develop an Office solution for another smartphone platform’. Currently the Office solution on Nokia phones is provided by Quickoffice, it is currently unclear how the new alliance will affect Nokia’s licensing agreements with Quickoffice.

The alliance also includes collaboration on back-end software. For example, the ability to work collaboratively via Microsoft’s Sharepoint solution was discussed. Nokia phones will also be integrated into Microsoft System Center, which helps companies manage their IT infrastructure. This includes the ability to deploy and remotely manage Nokia devices as part of an end to end enterprise solution. Both companies expect the collaboration to extend and broaden into other areas over time.

However, long term, the most significant part of the alliance may be the level of future co-operation and collaboration between the two companies. Both Nokia and Microsoft emphasised that this is a long term partnership and that they are most excited about the products that are yet to be created. The two companies intend to work together to create the next generation of communication and productivity tools. A key focus area will be unified communications. The alliance is ‘way beyond documents and email… it is about creating new user experiences and new ground breaking soutions’ according to Microsoft’s Stephen Olop. Kai Öistämö said, ‘what we have shared today is not the full extent of the alliance… this is about much more than just putting Microsoft software on Nokia phones. We are here to address the significant opportunity in the enterprise market and will be collaborating on the enterprise tools of tomorrow’.

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